Effective Executive: David Baeza, CMO of Apperian

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We are delighted to share another interview in our “Effective Executives” series. This week’s interview is with David Baeza, Chief Marketing Officer at Apperian. David is well known as the founder of several private and one public tech company. He’s the former VP of Global Demand Gen for Citrix Online, makers of GoToMeeting and GoToMyPC. He regularly blogs about marketing and social media, contributing blogger at workshifting.com, producer of online mobility conferences, and speaks on the topic of media and brand positioning. He is also the Advisor to TreeHouse and TwitterKids.

You have a very dynamic background including roles as CEO, VP, Advisor and CMO. Which role fits you best and why?

What most people don’t know is that while I was CEO of a public company, I was also officially the CMO. I have never been able to let go of marketing, so to be perfectly honest with myself, the role that fits me best is CMO. I love all aspects of marketing, but disruptive positioning, design and content creation are closest to my heart. The real role of the CMO is that of a story teller. We tell stories through content. We make promises of what could be. However, CMOs are only as good as the products and services they market. The price of entry is an amazing product. Great CMOs don’t get behind products they don’t deeply believe in. If they do, it is all but guaranteed your marketing is going to fail.

When did you spark an interest in working in the technology field?

It was less of an interest, and more of an accident. After grad school I landed at a small financial consulting firm in L.A. Our clients were in the telecom business. I joined one of our clients to manage sales. That client was a technology provider to the large telephone carriers. I never looked back. Fast forward to 1998 and I launched the first national ISP to compete with AOL. Damn that was fun! During that time, I launched a television campaign called saygoodbyetoaol.com. We figured out that people would switch from AOL if they could keep their AIM account. So that’s exactly what we advertised. Yes, we got sued. A lot. In the end, it really worked. Since then, I’ve launched a few tech companies, and had the opportunity to work at some amazing tech brands. I am certain that there is no other industry that is as sexy as technology. My job is to make it even sexier.

What do you love about your role as CMO?

It’s the only profession that you’re paid to break all the rules. At best, “best practices” in marketing are directional. For example, I was reading a survey from Sirius Decisions about marketing to the CIO. Last on the list as an effective tactic was newsletters. I thought, Wow! What an amazing opportunity to reinvent the newsletter. What if I simply blew up the standard, boring newsletter template and created an amazing digital experience ? Think Flipboard for the CIO. A completely immersive piece of content. I get excited just thinking about it! That’s the reason I love what I do.

You are a lead organizer for Twestival, benefiting Charity:Water and Concern Worldwide. Can you tell us a little bit about your role and about the event?

Twestival is a global event that takes place on a single day to benefit one charitable organization. It uses crowd sourcing and volunteers to organize in person meetups for the benefit of the charity. The founder of Twestival, Amanda Rose, has taken that formula and teamed up with Jamie Oliver to produce FoodRevolutionDay.com to educate and highlight the world’s food issues. My role at Twestival was that of a sponsor and fund raiser. I managed the Santa Barbara Twestival, both online and meetup. I think that any company of any size should always strive to have charity as part of their DNA, even if the company is not profitable. By starting early, even if it’s just donating your company’s time and resources, it builds a foundation of character and giving. That ultimately results in a broader perspective of the world. Recently, we created a living art project in Spain at Mobile World Congress for the benefit of Global Hope International Network. The impact far exceeded our expectations. An artist from Misfit flew to Spain and created a living art project – which means that she painted live during the exhibit and finished the project on the last day. People came up and were given the opportunity to paint different portions of the art. Each time someone painted, Apperian donated $50 to Global Hope. In the process, we created an amazing exhibition, had insane engagement from attendees, and raised a lot of money.

Besides technology and branding, what else are you passionate about?

Family. I know that sounds boring but I’m deeply committed and believe in family first. I’m married, and I have two little girls, 6 and 8 years old, and they are my life. I instill family first in my team. I don’t value them based on butt-in-seat time. I care about their results and I insist that they have a well rounded life. I am not impressed by people that work 10 -12 hours per day. In fact, I have the opposite reaction. I tend to think, “What’s wrong?” Are they inefficient? We have amazing tools that allow us to workshift from anywhere in the world. There is simply no excuse for not having a balanced life. Don’t get me wrong, it’s 10pm as I’m writing this from Boston, and I live in California. I do what needs to be done, but I have boundaries. My family needs my time more then they need the money I earn. I don’t let anything stand in the way of them.

How do you define “innovation”?

If a company ever declares innovation is a strategic imperative, it’s the beginning of the end. Innovation is a cultural paradigm. It starts with an intense desire to explore, challenge and break things. Yes, break things. It can’t be contained to a budget item on a spreadsheet. Innovators come in all sizes and shapes. It comes from all aspects of company, not just engineering. It comes from customer service, interns, lawyers, accountants…it’s everywhere. Great companies seek it out and wrap their arms around it. They encourage idea generation, transparency, and failure. If companies let their people fail, without fear of consequence, the speed of innovation is absolutely staggering.

What is next for you in 2012?

Since 2012 is almost halfway over, it’s about execution. We have some great products that we are about to ship. It’s about narrowing the scope of opportunity and focusing on those things that have the greatest impact. I’m also trying to figure out new extensions of content. By that I mean things like Pinterest and Instagram. I’m also thinking about new formats for video, online seminars, and more. On a personal level, I’m going to be speaking at more conferences about marketing. I love to speak, but I hate to travel. That’s like saying I love to eat, but I hate food. The two things go hand in hand. I have a personal blog I’ve been threatening to launch for a year, so I intend to get that out as well. I also love wine. I was dabbling with a wine blog but I put it on the shelf because it took too much time away from my family. I’m planning to travel to Europe in July to do some serious brand disruption and to attend my first Shakespeare play. It sounds crazy, but I think Shakespeare is going to have a significant impact on my marketing in 2013. I feel inspired by his work, and that always leads to great ideas.

 

 

 

Say What? PR Slang – Defined

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As PR professionals, we often find ourselves in interesting conversations trying to explain what we do for a living. Truth be told, the popularity of social media and its integration into the PR and marketing mix has made it a little easier to help our family and friends “get it,” but there are still a lot of curious looks when you answer the question, “So, what is PR and what do you do as a PR professional, anyway?”

To complicate matters, we use a lot of PR lingo that makes no sense to those outside of marketing. Some of our favorite PR slang includes:

Pubs – publications, as in “we need to get media coverage in 100 pubs”

Hits – media coverage

Opp – opportunity, as in an opportunity to get media coverage

Journo – a reporter (journalist)

Pitch – note to inform/gauge interest

Running/ran – article appeared

Traction – interest/coverage

Out of the box – think beyond the obvious

Open the kimono – reveal more details

Prezo – a PowerPoint presentation

Release – a news announcement (as opposed to a product release)

Launch – the public marketing announcement of a G/A product (G/A = generally available)

B-roll – “highlights” video of something we want to promote (company, person, event), often used to show broadcast outlets the potential for a story and/or provide them with footage for the story

Ed Cals – editorial calendars (predetermined story topics by media outlets)

Boilerplate – short description of a company, most often used at the end of a press release

Evergreen – story/pitch angle that won’t fade over time, could be pitched/published at any time (as opposed to news that is only relevant during a certain period of time)

In-house – a “corporate” job where one conducts PR inside a business, as opposed to an agency job where one services several clients at once

Flack – although defined as “a publicist or promoter,” it is also a derogatory reference – often used by journalists – to describe a bad PR executive

Hack – PR’s response to “flack,” often used to describe a poor journalist or reporting job

What slang terms do you use in your profession that others might not understand without explanation? What’d we miss on the PR front? We are pretty sure our former colleague Terry Frechette will have some to add!

 

Persuasive Picks for week of 5/21/12

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When consumers go online, they expect to receive the same personalized attention they get face-to-face, with engaging experiences throughout their decision-making process. To create those engaging online experiences, MarketingProfs guest blogger Jim Dicso gives readers Five Reasons to Create Online Videos for Your Customers.

Did you know that social media users who receive excellent service from their favorite brands go on to spend, on average, 21 percent more than non-social customers? Shea Bennett at AllTwitter posts more interesting findings from a recent study in Why First Class Customer Service Is The Key To Social Media Success [INFOGRAPHIC].

Looking for Sure-fire ways to improve your brand’s social presence? Social Media Strategist Stephanie Sholnik offers solutions to maximize your productivity to ensure your social media efforts are paying off and benefiting the business on iMediaConnection.

Social Media Overload? Focus on Your Audience, Not the Tools writes Steve Goldstein of The PR News Blog in his latest post that takes a look at how PR professionals can manage it all and show proof that the time invested in each platform is paying off on the bottom line.

Persuasive Picks for week of 5/14/12

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Social media breaks the mold of traditional marketing where you measured success against a balance sheet. Forbes contributor Todd Wilms explains Why Social Media is the Ultimate “Pay-it-Forward” for Marketing and provides steps to get you started.

In today’s business world, it is impossible to compete without a strong web presence to support you. Author Steve Nicholls offers 10 Essential Social Media Tips for Senior Executives in order to effectively implement social media into their businesses via IndustryWeek.

Measuring the return on investment of your social media strategy is something that still frustrates a lot of brands and marketers. Shea Bennett posts Is Social Media ROI A Reality (Or A Myth)? [INFOGRAPHIC] that takes a closer look at how we are slowly but surely getting to the ROI of social media. via AllTwitter.

Social media platforms are crucial to building customer engagement, but the vast majority of marketers haven’t incorporated that reality into their daily workflow. Marketing consultant Ernan Roman writes that Failure to Engage with Social Media Will Reduce Revenue and Increase Risk on The Huffington Post.

PerkettPR Introduces our “Effective Executives” Interview Series

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PerkettPR is excited to introduce another interview series, “Effective Executives,” showcasing business leaders from top companies across the globe. Our goal is to continue to share insights, tips, tricks and suggestions from those who have seen it all. How do they work? What keeps them up at night? What tough lessons have they learned? We kick off this series with John Golden, CEO of Huthwaite.

Founded on scientifically validated behavioral research, Huthwaite’s methodologies—which include the internationally renowned SPIN® Selling — guarantee sales success. Huthwaite assesses your organization’s needs and develops customized sales performance improvement and coaching programs for sales and marketing professionals that drive real business results. For more information, please visit: www.huthwaite.com.  Follow Huthwaite’s blog, Twitter stream and Facebook page.

John Golden is President and CEO of Huthwaite, the world’s leading sales performance improvement organization. Golden joined Huthwaite in 2008, where he is responsible for the company’s U.S. financial and operational performance and long-term strategy for success.

Prior to Huthwaite, Golden was the Senior Vice President of education & business development of the Mortgage Bankers Association. In this role, he was responsible for the restructuring and sustainable growth of the CampusMBA business unit. Golden created and executed new marketing strategies, established standards for operating and quality control, and implemented cost controls to maximize profit margins. Before that, Golden was Vice President of the educational services division of Learning Sciences International, a startup company providing professional development products for K-12 educators where he defined and executed the company’s go-to-market strategy. Golden also spent two and a half years at New Horizons CLC, the world’s largest independent IT training company.  As Vice President of products and programs and a member of the senior executive team, Golden managed a $32 million business unit responsible for sourcing, building and providing products and services to franchise locations in more than 50 countries.

Golden started his career in the learning industry at SmartForce (formerly CBT Systems) in Dublin, before moving to the corporate HQ in Silicon Valley, California to launch the first fully integrated online learning platform.

How is leading a business in the U.S. different from leading a company based in Ireland?

In some ways this is hard to answer, as I have never led a company in Ireland.  My leadership experience has all been in the U.S., however, I would say that while there are some obvious cultural differences, I don’t think they are so great as to change the fundamentals of good leadership – which I believe are pretty much global. In Ireland, given its size, relationships probably play a slightly greater role because the personal relationship has always been an integral part of how Irish people do business, whereas in the US, given the fact that many of those you lead or do business with are spread across the country (even the globe) – and you rarely see them face-to-face – the relationship element plays less of a role. In other words, I feel in the U.S. you can operate in a very pragmatic manner and be all about business – whereas in Ireland you may need to temper this a little with the relationship element.

What is the biggest pro of adopting sales software in an organization? Biggest con?

The biggest pro to adopting sales software is that you can provide sales people with real time tools to do their jobs better while allowing sales management to have greater visibility into opportunities and pipeline, which in turn allows them the opportunity to coach more proactively and in a more targeted fashion. It is through this lens that you need to evaluate software before deciding to deploy it with your sales organization. For example, ask yourself “Does it help organize the sales person’s approach to an opportunity; does it reinforce the right behaviors, tactics and approach and does it provide managers with insights to coach to?”

On the con side is the “shiny new toy” syndrome, where management may come across a great piece of software that will provide lots of data for management, but has no real benefit for the sales person – and thus the deployment just sucks up time, resources and money and because it doesn’t benefit the sales person. The data returned is junk.

What advice would you offer to executives looking to find the best software package and implement it successfully within their organization, in a timely manner?

In terms of choosing software, I would refer back to the questions I mentioned above – ask yourself “Does it help organize the sales person’s approach to an opportunity, does it reinforce the right behaviors, tactics and approach and does it provide managers with insights to coach to?” Using these simple questions as a first step in your evaluation process will save you a lot of time and qualify out applications that are not going to be successful.

Secondly is to take an iterative approach to implementation. Don’t try to roll out all the features of a software application at one time. Pick one or two that have the biggest benefits and are the easiest to learn and adopt. Then spend a period of months getting people to use and see the value of them and only then add some others. If you take an iterative approach, especially if sales is your audience, you save a lot of time and angst and ultimately have a more successful implementation.

You have a diverse background including business development, marketing as well as quality and cost control.  Which area are you most passionate about and why?

Running a business is what I am most passionate about because it forces me to draw on all my experiences and it requires a level of dexterity in that you need to be able to switch between the high-level strategic and the down-in-weeds tactical almost at will. At the end of the day, a successful business that is generating good profit margins is a measure of how well all the constituent parts are working together, and how customers value what you do – and this is what gives me the greatest satisfaction.

Having worked for a startup (Learning Sciences International, ) in the past, how did that experience prepare you for your current role as CEO for Huthwaite?

It helped me in so many ways because I am not sure you can ever match the experience of sitting at a cheap plastic table in a tiny office with just a laptop and trying to figure out how to deliver on the bold vision of the founders of the company. It was the first time I had to involve myself in every aspect of a business, so it provided a great foundation for working at Huthwaite. It also taught me that sometimes you have to try a number of different strategies and be prepared to quickly switch when one is not working. I also learned how much a small bunch of smart, motivated people can achieve and this has helped me in subsequent roles. Never fall into the trap of over-investing in resources when proper focus and nimbleness are all that is needed. Learning
Sciences International has gone from strength to strength, thanks to the ongoing vision of their founders – and I am proud that I played a small part in that story.

Where is next for yourself and for Huthwaite in 2012?

2012 is going to be a big year for Huthwaite, as we are releasing some major thought leadership research around sales and marketing alignment and the changes in buyer behavior. I will be deeply involved with this and with rolling out to the market on how they can meet these new challenges.

 

 

What’s behind our urge to share on social media?

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Most of us take Facebook at, well, “face” value – a social network that “connects people with friends and others who work, study and live around them,” as the site itself says. But peel back the façade of friends, likes, photos, apps and more, and you’re left with an extensive data set on human social behavior that intrigues scientists and psychologists alike.

From CNN’s first-of-its-kind list of “The 12 most annoying types of Facebookers” to AllFacebook’s more recent post on “7 Facebook Personalities to Avoid” and even Vanity Fair’s take on “The Six Most Common Personality Types on Facebook,”  it’s clear that we’re fascinated by the fact that human interaction has migrated online, and that it’s able to be observed so easily within the Facebook microcosm.

Consider this: Each month, more than 845 million people record and share intimate details of their daily lives, relationships and online activity through their friend connections, messages, photos, check-ins, and clicks. Couple that with predictions that the number of active Facebook users will reach 1 billion in 2012, and you can’t help but ponder the common thread that unites approximately one-seventh of the entire world population, inspiring them to share so freely and publicly.

Well, according to several Harvard University psychologists, there’s a definitive reason behind why we like to reveal our thoughts, views and opinions to friends, near and far. The research, which was recently published in the Proceedings of the National Academy of the Sciences by Diana Tamir and Jason Mitchell of Harvard’s Department of Psychology, even went as far as to claim that humans devote a surprising 30–40 percent of speech output solely to informing others of their own subjective experiences.

Why, exactly, are we compelled to do so? The act of disclosing this information about ourselves actually triggers the same pleasure centers in the brain that are activated by fundamental rewards such as food and sex, according to the study. Throughout the course of their experiments, the pair even found that some of the participants were willing to forgo money in place of disclosing information about their personal experiences!

Tie this back to us and our use of social media – and Facebook, in particular – as PR professionals and marketers, and we can get a much better idea of how to use these tools to connect with (versus broadcast at) target audiences, encouraging them to raise their voice and join in the conversation. And the more we practice this golden rule of social networking – keeping it about “them” not “us” – the more mutual success and satisfaction we’ll find in these relationships, both online and off.

How do you feel about sharing online, and do you have any particular best practices to share regarding personal/professional content? We’d love to hear your thoughts in the comments below.

“Influencers Who Inspire” with Laura Fitton (@Pistachio)

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Our influencer Q&A today is with well-known inbound marketing evangelist, Laura Fitton. Laura “@Pistachio” Fitton is the founder of www.oneforty.com, founder and principal of Pistachio Consulting, co-author of “Twitter for Dummies” and the inbound marketing evangelist at HubSpot. We had the chance to ask her some questions about her career, her passions and what 2012 has in store for her.

Who has been the most fascinating person you have ever met?

My daughter, S. How cliched is that? She is so unlike me. She is so preternaturally gentle and wise. I watch how she is with her little sister and how she “manages” me. I learn so very much from her. Fascination is actually the perfect word to describe it. Gobloads of overwhelming maternal love, but also a great deal of fascination and respect for what is amazing and special about her.

 

What do you love most about social media? What bugs you about social media?

The humans. I love the humans, deeply, even if I don’t always express it well or understand how best to make them feel good about themselves. I love trying to help people feel more excited, become more connected and try things that they might not otherwise give themselves the chance to try.

 

As a busy mom of two, how do you prioritize?

Pretty poorly, sometimes.  One thing I do well is rotate priorities over time. For example, my kids missed out on a lot of time and attention during the crunch years of oneforty.com, and they’re getting a lot more of my time and attention now that my life is in better balance. When my childcare situation blew up at the end of February, I took it as a hint from the universe to do something I’d long dreamed of. I took a temporary 20% paycut to spend Tuesdays at home with my daughters. It’s an amazing privilege to be able to do that and I’m incredibly grateful to HubSpot for the flexibility (this alone should tell you what an amazing employer they are!). My youngest starts school full time in September, so I’m squeezing every drop out of the last few “home all day” months.

I also regret to say that I threw my (romantic) personal life completely under the train during the oneforty.com years. It was what I felt I had to do at the time, but it was probably a mistake. No biggie, lesson learned. We always grow from stuff like this. I’m really enjoying the process of establishing a new social life – both new friends and potential dates – and the cool events and activities I’m going to regularly as a part of it.

 

How do you explain your career to your children?

Some stuff – mommy had a company, mommy is at HubSpot now, etc. they know in great detail. I brought them to HubSpot’s last company meeting because it fell on my “SAHM Tuesday.” Ditto for General Catalyst’s big annual networking event. They’ve been to a number of networking events because I want them to see themselves as part of the technology, business and cultural worlds from the get go. Gratitude to Halley Suitt for encouraging me to try this years ago.

Other stuff – mostly around my “visibility” (readership, press, awards, hype about me) – they have little to no idea about, and I try hard to keep it that way. One hugely proud moment was S____ blurting out “Mommy, what’s Twitter?” in a quiet moment at a MSNerd networking event, only a couple of years ago. She knew I had a book and a company, but I try to keep that weird side of my life away from my kids. She has a vague sense of it now, but she asks “Mommy, will you share this picture of me with your friends?” with no sense of what that really means.

In general we talk about it in terms they will understand and can relate to their own lives. For example, they know about YouTube because we have watched it together for years, and they have their own YouTube channel now. But, I don’t link to or promote that channel from my social media accounts partly for privacy and partly to keep it a small, quiet place for them to explore.

 

What has been your biggest accomplishment thus far?

Hands down it’s my daughters. Period. End of story.

 

You have always spoken about the business potential of Twitter. Do you still feel as passionate about this?

Yes. Very much so. I guess I’m a lot quieter about it lately. The passion didn’t go anywhere though. My Webvisions Portland keynote, planned for May 17th, should make that clear.

 

Do you have any hobbies or passions?

Too too many! Ice hockey, yoga, horseback riding, rock climbing, gardening, pets (we have a cat, two dogs and four chickens!), amazing food, adventure and travel. I’m lucky to have had the chance to reconnect with almost all of that since the acquisition of oneforty last August.

I’m training to do my first race – of any kind – this summer with the Tough Mudder at Mt. Snow in July. Ten to twelve miles of running up ski slopes, dozens of “bootcamp” style obstacles and electroshocks at the end. Somehow seemed a fitting way to mark turning 40.

My biggest passion remains trying to help people and make a difference. Coming to work every day to spread the story of how inbound marketing helps businesses grow – and therefore creates jobs – ignites that core passion very much.

 

What is next for you in 2012?

The rate of on-the-job learning for me at HubSpot is just awesome. I’m so excited to help get the incredible work HubSpot and its customers are doing more widely known out in the world, because I know that it can help others to a tremendous degree.

It’s amazing to be at a company with 6500 customers and a marketing community of MILLIONS of people. It’s even more exciting to realize only a tiny fraction of that community realizes that we’re a software company. We’ve been so selfless in our marketing efforts for years that some huge number of people think we’re an agency.

As that changes, and marketers realize we’ve got this really HELPFUL all-in-one software, we can help even more businesses grow while stamping out crappy marketing. We think marketing can be this really noble profession that provides incredible value to those who receive marketing messages. That’s the wave of the future – selfish marketing perishes and marketing that people love helps businesses thrive.

 

 

Persuasive Picks for week of 4/30/12

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Women Are More Social – When It Comes to Social Media, That Is writes Entrepreneur’s Mikal E. Belicove reporting the results of Nielsen’s latest State of The Media report that shows women are the alpha players on the social media playground.

In How Products Participate In Social Media, expert blogger Matt Compton explains that the evolution of the Internet and smart devices has created an amazing fabric of connected lives and now weaves together people’s connections with things, and brands are starting to “participate” in new and meaningful ways. – via FastCompany.

Freelance writer Michael Estrin says there’s no longer a question whether a brand should have a YouTube channel. Instead, the question is, what should a brand do with its YouTube channel? Here’s his 6 lessons in launching a branded YouTube Channel on iMediaConnection.

Many businesses see their social media following as a list, without acknowledging there’s a human being on the other end. James Debono at SocialMediaToday thinks that they just aren’t “getting it” and gives 10 guidelines for Marketing with Social Media – Grow A Loyal Community by Increasing Your Worth.

Three tips for handling email overload

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There may be some debate over whether or not email is dead, but take one look at your email inbox each morning, and I bet you’ll beg to differ.

As Peter Bregman reported in his recent Harvard Business Review blog, this affair with email is starting to really affect us in negative ways. According to an article he cited from USA Today, the number of lawsuits filed by employees claiming unfair overtime is up 32 percent since 2008. What’s to blame, in large part, for this increase? Email. And when you factor in devices such as smartphones, which we have with us – and neurotically check – at all times, there’s no denying that it’s quietly infiltrated our personal lives.

His advice for coping? Assign designated times to “bulk-process” emails and set designated non-email times, resisting the urge to constantly check email during these off-email hours.

Now, before we all balk and say that this is completely unrealistic, especially in a service industry such as PR where we’re expected to be on top of breaking news and at the beck and call of clients ‘round the clock – I believe that his is an argument worth hearing. We have to remember that the ability to be available and respond swiftly to inquiries is only one facet of the value that we’re able to provide as PR professionals. Public relations is more than managing the flow of information between an organization and its publics; our focus on building important relationships and relaying vital information back to an organization for analysis and action can have real, measurable impact on the achievement of strategic organizational goals. And this often takes time, focus and uninterrupted thinking.

Consider this, for example: Research in the UK revealed that employees working on a computer typically switched applications to view their emails as many as 30 or 40 times an hour, for anything from a few seconds to a minute. Dr. Karen Renaud, who carried out the study, said quite simply that email has gotten out of hand:

“Email harries you,” she said in an article in the UK’s Daily Mail. “You want to know what’s in there, especially if it’s from a family member or friends, or your boss, so you break off what you are doing to read the email. The problem is that when you go back to what you were doing, you’ve lost your chain of thought and, of course, you are less productive. People’s brains get tired from breaking off from something every few minutes to check emails. The more distracted you are by distractions, including email, then you are going to be more tired and less productive.”

This brings us back to Bregman’s point. He’s not suggesting that we throw the baby out with the bath water and abandon all established email etiquette when it comes to keeping up with the daily workflow. Rather, he’s proposing that we merely try to be more mindful about it. For example, when you set up designated intervals to handle emails, you’ll be working for that express purpose, effectively making you more focused and efficient on the task at hand. We have our heads down during these email-only times, and waste less time transitioning from one activity to another in a blur of information.

The hardest part is resisting the urge to check…and check…and check…which has likely become more of a reflex than a deliberate action. So until you can resist temptation and set up some real boundaries between you, your inbox and your daily to-do list, here are a few ideas to help make the detachment process a little less painful:

1. Stop it at the source. Whenever possible, try to reduce the amount of junk email that enters your inbox on a daily basis. Set up a spam filter, unsubscribe from unnecessary email newsletters and turn off automatic notifications.

2. Realize that hoarding won’t help you. Many of us like to let emails linger in our inbox, keeping them in digital limbo until we decide exactly what do to with them. It’s a matter of personal preference, but if you find that this system just isn’t working for you, try a more aggressive approach with filing and deleting.

3. Think before you hit send. And unless it requires a direct response, don’t do it. Tim Ferris spoke with blogger Robert Scoble about how he stays on top of tens of thousands of emails, revealing that “replying to more people more often — the goal of most people — actually creates more work instead of cutting it down.”

What are your favorite tips for cutting down on email chaos? Please share with us in the comments below!