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PR Agencies Should Not Have to “Return” to Client Service in a Down Economy

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We’re excited and proud to welcome our two newest clients – Contactual and Litle & Co. We’re particularly proud of this announcement not only because it caps off another year of growth for us, but because Contactual’s CMO, Karen Leavitt, has returned to PerkettPR for the third time in her career. There is no better testament to our ability to deliver solid business ROI than when clients become repeat customers and continue to hire us as they move along to new companies over the years. Thank you, Karen!

While new client wins are certainly a reason to celebrate, the news also brings us back to a core value that should always be top-of-mind: client service. If we didn’t provide excellent client service we wouldn’t have repeat clients like Karen. I’ve read several articles over the last few months about the “return of client service” in a down economy. While I understand this mantra might be relevant (we can only hope) in consumer-facing businesses such as retail, travel & tourism or restaurants, it seems irrelevant for the PR industry.

If it takes a down economy for you to be treated right by your agency, then you are with the wrong agency. I know the situation – it’s part of what drove me to start PerkettPR over a decade ago: the economy booms, agencies get more incoming business calls than they can handle, they want as much revenue as possible and it drives them to take on new clients without having the proper account teams in place to deliver great client service. Staff is stretched too thin and as a result, service suffers.

In a down economy, when the client roster begins to shrink a bit, agencies are almost, by default, “right sized.” A smaller client roster can enable them to spend more time on each account and clients see an uptick in attention to detail, senior involvement and results. In addition, agencies can take a moment to reflect on what could be improved, what overall client health looks like and which services are delivering the best ROI – to the client and the agency.

So how is your agency relationship? What do you wish PR agencies would do better – now and in the future? Have you taken the time to assess if client service is consistent? Has your agency asked you how they can improve, or offered new ideas for what is certain to be a tumultuous year?

Agencies – use this time to focus on top-to-bottom client service improvements – and make them a part of your ongoing culture. Ask your clients if – and how – their priorities have changed for the year and how you can subsequently redirect communications efforts to ensure they meet their goals. Have you asked clients their assessment of the economy’s effect on their business? The industry? Are you helping them to focus on the most cost-effective campaigns, or have you been moving forward business-as-usual?

Excellent client service should be your staff’s number one priority at all times. If you’ve strayed from this focus in the past, take the necessary steps now to get back on track – and ensure such changes last well beyond the economic rebound.

PerkettPR is now on Alltop

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alltop_badge.jpgAs of this morning we’ve officially been added to the PR section of Alltop.com! For the unfamiliar, here is how they describe their site:

We help you explore your passions by collecting stories from “all the top” sites on the web. We’ve grouped these collections — “aggregations” — into individual Alltop sites based on topics such as environment, photography, science, Muslim, celebrity gossip, military, fashion, gaming, sports, politics, automobiles, and Macintosh. At each Alltop site, we display the headlines of the latest stories from dozens of sites and blogs.

Thanks to Guy and the Alltop Team for including us!

What is a Web. 2.0 PR Agency?

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There’s a lot of buzz about PR these days. Is it dead? Has social media taken over? Does everyone do PR now? What’s wrong with PR? Why is it broken? Is it even necessary anymore?

The latest rant about how PR is broken comes from Michael Arrington of TechCrunch. I was on vacation when this post appeared so I did not participate in the comments parade (145 and counting!) following his post. But I have to say that I don’t blame him. Like Mike and his post-muse, Steve Rubel, I have recently experienced what it’s like to receive really bad, really off-focus PR pitches (since I started blogging outside of PerkettPR for This Mommy Gig, Women for Hire, etc.). The pitches I’ve received have embarrassed me, knowing that these are the professionals representing our industry… and doing such a bad job that reporters and bloggers are compelled to publicly cry out against PR in general. I don’t have time to read – let alone respond to – lazy, off-topic pitches and I’m pretty sure that I’m not even half as busy as guys like Mike.

All of this hoopla – combined with recent incoming new business inquires where prospects told me they are looking for a “Web 2.0 PR Agency” – has me thinking. Is there a difference between “traditional PR” and ” Web 2.0 PR?” Is PR really broken or are executives under pressures from clients who don’t understand, now more than ever, what PR is about? What is a Web 2.0 PR Agency, anyway? I think it depends on who you ask.

One prospect defined a “Web 2.0 PR Agency” through a series of posts describing the agency as having “current clients in the Web 2.0 space with funny sounding names” and the ability to demonstrate “out-of-the-boxiness” – preferably by wearing jeans and t-shirts to the pitch meeting and not bringing paper presentations. Numerous other prospects defined Web 2.0 PR as having a blog (you’d be surprised how many companies haven’t even taken this step yet). Still others said they were heavily weighing their decision on a new agency around the amount of Twitter followers or Facebook friends each agency had (although, since most agencies don’t yet have – or keep up – a corporate entity like @PerkettPR, they instead looked at one individual most of the time).

None of the above makes a successful “Web 2.0 PR Agency.” You can still abuse Twitter and Facebook if you use them to send bad pitches (or any pitches, in some cases). You can be a savvy PR firm and still wear suits (in fact 99 percent of the time if we showed up in jeans and a t-shirt, we’d never get the job). You can have thousands of followers on Twitter and not one of them who cares about your clients or their products (hence delivering no value).  Anyone can create a blog.

PR has always been about “people skills,” as vague as that sounds. It’s not only about how many existing relationships you have, but rather about the ability to connect with others in a valuable and meaningful way – whether we’ve met or not. It’s also about mutual benefit and communication – not just calling when you need something.  And finally, it’s about time – we’re not brain surgeons, but just as you could paint your own house, you most likely have other things you need to do, so you pay someone to do it for you. PR is not dead because everyone wants promotion. Some are good at doing it themselves, some need help and still others simply want to pay someone to do it for them.

A “Web 2.0 PR Agency” is simply one that understands the new ways that people are connecting and building relationships. They understand that today, “people skills,” go beyond attending networking events or taking a reporter to dinner once in awhile. They take the time to join the conversation, read and comment, share a bit of their own insights and give something back to the community in terms of participation. As Arrington said, “… participate in the fascinating conversations [and suddenly] you are a person that gives and takes. Someone who makes the overall network stronger.” PR executives can do this as well, if they make the time for it – think of what you can learn! In this regard, a good “Web 2.0 PR Agency” isn’t afraid to experiment and take chances – breaking out of the usual PR mold (which clearly isn’t working anymore).

Any “Web 2.0 PR Agency” understands that it may take more time to read, comment, write, build and share original content, and provide information – but that consistent participation is the key to success. You can’t watch from the sidelines anymore. PR agencies are suffering because they are used to maximizing billable hours by skimming the surface – they find a basic formula, teach junior executives what it is and apply it to all reporters, analysts, bloggers, etc. They don’t want to spend hours personalizing efforts for clients when they can service more clients – hence, more retainers – if one formula fits all.

This doesn’t work anymore yet they don’t know how to change. Managers demand reports of who received a press release, rather than recognizing the value in ongoing conversations and the time it takes to actually read and respond appropriately to individual constituents or to execute direct-to-customer communications. But it isn’t just agencies, the demand for such reports and lists – and the failure to recognize value in building relationships through two-way conversations – also lies with clients. They don’t measure conversations, they measure clips and ask for your Rolodex. Blasting news can quickly create a pretty list of reporters who the firm “pitched” and, sadly, can often create more quantity – not quality – “hits” than the time it takes to work with a reporter for a feature story or to build a viral campaign.

PR isn’t dead – it’s alive and well in almost anything you read on Twitter, Facebook, MySpace, LinkedIn and more (disclosure: The Style Observer and Constant Contact are clients). Traditional PR (media, speaking, awards, analyst relations, events, etc.) can still be effective – but in conjunction with these new social channels. I believe a “Web 2.0 PR Agency” understands this, has come to grips with the fact that a reusable formula no longer works, takes the time to participate, and is flexible and wise enough to adapt to this reality – and teach clients how to do so as well.

Drop the Excuses and Start Participating

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As you may know through my various Tweets, I spoke yesterday at the Ragan Corporate Communicators Conference in Chicago with our EVP, Heather Mosley. We substituted at the last minute for another speaker who dropped out unexpectedly. I’m not going to lie, I was nervous coming in as the backup substitute – none of the conference materials had indicated any change in the session until about one hour beforehand, when it was announced at the opening session. It was definitely on our minds that the audience had been expecting some heavy lifters (a much larger, global agency) to discuss digital marketing. I’m not a “digital marketer” and we had only a few days to pull together our presentation. Would we disappoint them? Could we teach them anything new? Would they walk away feeling the session was valuable? What if they already know everything we were talking about?

We changed the subject matter to something more our in line with our expertise, of course. At PerkettPR, we’re enthusiastic about social media and the opportunities – and challenges – that it presents to the PR profession. Our session was titled, “Join the Conversation: More Effective PR Through Social Media.”

For some, this may seem to be an oxy moron. Many constituents are shouting from the rooftops that PR is dead – due to social media. I completely disagree. I think it’s forcing us to evolve – but that’s a good thing. Social media presents amazing opportunities for communications professionals to engage with their publics in ways never before possible. For me, it’s thrilling. I am so enthusiastic about social media that I liken it to wanting to jump on the couch like Tom Cruise to emphatically express my love for it.

Yesterday, as we started speaking on this topic, the majority of faces in the room looked at us like we were crazy. Facebook for business? Linkedin Answers? Link love on blogs? Twitter-what??? Although, their eyes did light up when Heather explained Twitter like this: It’s like entering a noisy, crowded stadium and saying, ‘Is there a doctor in the house?’… The entire stadium quiets to silence and everyone sits down except for four people that raise their hand and say ‘I can help!’…It’s that powerful and can provide a whole new lifeline of resources to draw from.

We had expected that the majority of the room would not yet be embracing social media (luckily, we were right or we could have been really boring). We knew we weren’t going to be in a room full of technology PR professionals. However, I’m also surprised at how many communicators haven’t embraced what is arguably the biggest evolution of our industry in decades…and their reasoning has nothing to do with technology.

Here are some of the questions and objections to social media participation that really stood out for me:

1) How do you find the time
2) What do you do if someone says something negative about you in the blogosphere?
3) How do you get corporate management to let you participate in social media?

I could go on and on about these topics but I’ll try to keep my recommendations simple.

1) If you don’t find the time I believe you will be out of a job. This is the way communications is going. Participate or be left behind. It’s that simple. Seriously.

Okay, okay, I did provide real tips such as: start slowly; join Twitter and observe for a while. Try to go on a few times a day to begin – post a question in the morning. Come back at noon and check for responses in DMs or aggregators like Tweet Scan. Post thank yous/follow up and another question. Come back before the end of your day and repeat. This can take ½ hour total.

2) It depends. Was it a customer? Was it a competitor? Was there any truth to the complaint or comment? There is no one right answer but there are guidelines to keep in mind – transparency and common sense being two of them.

We provided a few examples from experiences with our own clients. Two different crisis and two different recommendations: one, a posted apology and two, a personal phone call to the blogger. Different situations that called for different actions. In the end, both were turned around by … participating.

3) My answer for this today is simple – hand them a copy of the new book Groundswell by Charlene Li and Josh Bernoff of Forrester Research. (Really, it should be required reading for all marketers, communicators and C-level executives.)

Better yet, read it first, highlight the parts that apply to you and the company (and trust me, no matter what industry you are in, there are examples that will apply to you) and put it on every corporate executive’s desk. Include a sticky note with this great quote – one of many – from the book:

“…While you can’t stop it, you can understand it.”

And just for good measure – maybe include another of my favorite quotes from Charlene Li: “While you cannot control word of mouth, you can influence it.” Then explain to them that you cannot do either of these things if you are not allowed to participate.

I hope we helped some communicators at the conference to begin to understand “it.” Forrester calls it the groundswell. Others call it Web 2.0 and still others the new social landscape. Whatever you call it, it’s here to stay…so jump in!

I’d love to hear comments from you, Dear Community, as well. Can you chime in with your ideas and help these professionals learn? After all, isn’t that the spirit of what this new social movement is all about? (Thank you, in advance!)

How Twitter Can Expand Your World – Frenemies and All

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We admit, Twitter is difficult to understand from an outsider’s perspective. You really need to participate in the community to understand its value. But once you do engage, the power of this eclectic community comes shining through.

Several of us at PerkettPR have personal Twitter accounts and we also have a corporate entity where we share news, poll the community, post blog entries, track events and more. Twitter has become a fantastic resource for our firm professionally and for many of us, personally. So what have we gleamed from Twitter? Everything from tips on restaurants, travel services, books, technology and more, to new relationships across the globe – including many with like-minded PR professionals – who we’ll call “Frenemies.”

Although we continue to compete for business with many of our Frenemies, we have also united with them in a way we never would have before Twitter. It has provided us the opportunity to see each other beyond the walls of the firms we work for – to appreciate our industry colleagues’ writing, strategies and accomplishments, and even to commiserate over similar struggles.

Through Twitter, we’ve had the opportunity to build relationships like never before – not only with other PR and social media professionals, but reporters, bloggers, analysts and others in relevant – and sometimes not-at-all-relevant – industries. Without Twitter, Jeremiah Owyang and Guy Kawasaki might never have chatted with us about various topics – professional and personal – much less visited and mentioned our blog and our website.

Participating in debates about the debates, rallying around a community member fighting breast cancer, supporting the case of a missing child, and even an unexpected death in the community have all been part of our various experiences on Twitter in the last few months alone. We share lively business-related discussions within the community that often extend to each other’s blogs – sharing ideas, “joining together” on issues such as “the death of PR,” the value of social media or something more personal such as parenting woes.

Twitter has not only helped us to extend our network and knowledge significantly, but provided us with a new avenue to prove that PR executives do have substance and can participate in industry conversations. We have also learned that we have more in common with our competitors than we ever thought possible. They are human, they are smart and we can learn from them. We embrace them as our “frenemies” because we still need to compete – which makes for another interesting future blog post …

The relationships may begin on Twitter – but they don’t end there. We have followed up and met face-to-face with “Followers” from “Twitterverse” at various industry events. Twitter is a great opportunity to expand not only your contacts database but your view of the world. Log on, join the community – we bet you’ll learn something new immediately.